Example painting invoice
Here is what a typical painting invoice built with this template looks like. It bills 5 line items, from “Surface prep – patch, sand, caulk” to “Supplies – tape, plastic, rollers”, for a subtotal of $2,339.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Surface prep – patch, sand, caulk | 6 | $50.00 | $300.00 |
| Interior painting – living room & hallway (2 coats) | 1 | $1,150.00 | $1,150.00 |
| Ceiling painting | 2 | $175.00 | $350.00 |
| Premium interior paint (gallons) | 8 | $58.00 | $464.00 |
| Supplies – tape, plastic, rollers | 1 | $75.00 | $75.00 |
| Subtotal | $2,339.00 | ||
Suggested note for the client: Color schedule attached. Touch-ups within 30 days included free of charge. Payment due upon completion.
What to include on a painting invoice
- Rooms or surfaces painted, and the number of coats
- Paint brand, product line and color codes
- Prep work (scraping, patching, priming) as its own line
- Labor price – by room, by square foot or by hour
- Supplies and paint costs
- Touch-up or warranty policy
Painting invoicing tips
- Quote and invoice by room – homeowners understand it better than square footage.
- Include color codes on the invoice; customers will need them for future touch-ups.
- Show prep as a separate line; it justifies the price difference between you and the cheapest bid.
- Take a 30–50% deposit on exterior jobs to cover paint and weather delays.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical painting charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
How do painters usually charge?
By the room, by square foot of wall area ($2–$6 per sq ft for interiors is common), or by the hour. Whichever you use, list it consistently on quotes and invoices.
Should paint be billed separately?
Many painters include paint in the room price; others bill it separately at cost or with a small markup. Either is fine as long as the quote said so.
Is this painting invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.