Example plumbing invoice
Here is what a typical plumbing invoice built with this template looks like. It bills 5 line items, from “Service call / diagnostic fee” to “Haul away old unit”, for a subtotal of $1,513.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Service call / diagnostic fee | 1 | $89.00 | $89.00 |
| Labor – replace water heater (hours) | 3 | $110.00 | $330.00 |
| 50-gal gas water heater | 1 | $980.00 | $980.00 |
| Fittings, valves, flex lines | 1 | $64.00 | $64.00 |
| Haul away old unit | 1 | $50.00 | $50.00 |
| Subtotal | $1,513.00 | ||
Suggested note for the client: Parts carry the manufacturer warranty; labor is guaranteed for 1 year. Payment due on completion – card, cash or check accepted.
What to include on a plumbing invoice
- Service address and the customer's contact details
- Date and time of the service call (important for after-hours rates)
- Problem reported and work performed
- Labor hours and rate, or flat-rate price for the repair
- Parts used, with model numbers for major items such as heaters or pumps
- Warranty terms on parts and labor
Plumbing invoicing tips
- Use flat-rate pricing for common jobs (drain clearing, toilet replacement) – customers prefer knowing the price up front.
- Record model and serial numbers of installed equipment; it helps with warranty claims and repeat visits.
- Clearly label emergency or after-hours surcharges so they do not become a dispute.
- Collect payment on site with a card reader – plumbing invoices paid later are paid much slower.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical plumbing charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Should I charge a trip or service call fee?
Most plumbers do, typically $50–$150, to cover travel and diagnosis. Many waive or credit it if the customer approves the repair.
How do I show emergency rates?
Add a separate line such as "After-hours surcharge (Sunday)" rather than hiding it in the hourly rate. It is clearer and easier to justify.
Is this plumbing invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.