Coaching Invoice Template

Example coaching invoice

Here is what a typical coaching invoice built with this template looks like. It bills 3 line items, from “Coaching package – 6 sessions” to “Assessment – DISC profile”, for a subtotal of $1,170.00 before tax. Swap in your own rates; the amounts recalculate automatically.

Suggested note for the client: Sessions: Nov 3, 10, 17, 24. Reschedule with 24 hours' notice; late cancellations count as a session. Payment due before first session.

What to include on a coaching invoice

• Package or program name
• Session dates and duration
• Single session rate
• Assessments or materials
• Cancellation policy
• Payment plan details if offered

Coaching invoicing tips

• Sell packages paid upfront rather than single sessions – it improves commitment and cash flow.
• List session dates so clients can track progress.
• Put your cancellation policy on every invoice.
• Offer payment plans for higher-priced programs.

How to use this template

1. Replace the sample line items with the work you actually did. The example items show typical coaching charges and rates – adjust them to your prices.
2. Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
3. Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.

Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.