Example graphic design invoice
Here is what a typical graphic design invoice built with this template looks like. It bills 4 line items, from “Logo design – 3 concepts, 2 revision rounds” to “Additional revisions”, for a subtotal of $2,150.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design – 3 concepts, 2 revision rounds | 1 | $1,200.00 | $1,200.00 |
| Brand style guide (12 pages) | 1 | $650.00 | $650.00 |
| Business card design | 1 | $150.00 | $150.00 |
| Additional revisions (hours) | 2 | $75.00 | $150.00 |
| Subtotal | $2,150.00 | ||
Suggested note for the client: Final files (AI, SVG, PNG, PDF) delivered upon full payment. Usage rights transfer to client upon payment. Due within 14 days.
What to include on a graphic design invoice
- Project name and deliverables (logo, brochure, social graphics)
- Number of concepts and revision rounds included
- Extra revisions or rush fees as separate lines
- Deposit received and balance due
- File formats delivered
- Licensing or ownership terms
Graphic Design invoicing tips
- Take a 50% deposit before starting creative work – it filters out non-serious clients.
- State how many revision rounds are included, and bill extra rounds hourly.
- Release final source files only after the invoice is paid; share watermarked previews until then.
- Mention usage rights on the invoice so ownership transfer is tied to payment.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical graphic design charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Should designers charge hourly or per project?
Most freelance designers quote per project for defined deliverables like logos, and hourly for open-ended work or extra revisions.
When should copyright transfer to the client?
Common practice is that rights transfer upon receipt of full payment. Saying so on the invoice gives you leverage if the client pays late.
Is this graphic design invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.