Example veterinary invoice
Here is what a typical veterinary invoice built with this template looks like. It bills 5 line items, from “Wellness exam” to “Flea & tick prevention – 6 months”, for a subtotal of $300.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wellness exam | 1 | $65.00 | $65.00 |
| Rabies vaccine (3-year) | 1 | $32.00 | $32.00 |
| DHPP vaccine | 1 | $38.00 | $38.00 |
| Heartworm test | 1 | $45.00 | $45.00 |
| Flea & tick prevention – 6 months | 1 | $120.00 | $120.00 |
| Subtotal | $300.00 | ||
Suggested note for the client: Patient: Max (canine, 4 yrs). Next vaccines due: Nov 2027. Payment due at checkout.
What to include on a veterinary invoice
- Pet name, species, breed and age
- Owner name and contact details
- Exams, vaccines and procedures
- Medications with dosage and quantity
- Next due dates for vaccines or follow-ups
- Payment and pet insurance details
Veterinary invoicing tips
- List the pet's name on the invoice – owners with multiple pets need it.
- Include next due dates to drive return visits.
- Show medications with quantity and strength for pet insurance claims.
- Provide estimates for surgery and collect a deposit.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical veterinary charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Can clients claim vet invoices on pet insurance?
Yes, most pet insurers require an itemized invoice showing treatments and costs. This template provides that.
Should I give an estimate before surgery?
Yes. Provide a written estimate range and get approval before treatment.
Is this veterinary invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.