Therapy & Counseling Invoice Template

Example therapy & counseling invoice

Here is what a typical therapy & counseling invoice built with this template looks like. It bills 3 line items, from “Psychotherapy, 53 min” to “Psychotherapy, 53 min”, for a subtotal of $525.00 before tax. Swap in your own rates; the amounts recalculate automatically.

Suggested note for the client: Provider: ___, LPC. NPI: ___. Tax ID: ___. Diagnosis code: ___. Paid in full by card at each session.

What to include on a therapy & counseling invoice

• Provider name, credentials, license, NPI and tax ID
• Client name and date of birth (for superbills)
• Date of each session
• CPT service code and duration
• Diagnosis (ICD-10) code if the client requests a superbill
• Amount charged and paid

Therapy & Counseling invoicing tips

• Add NPI, license and CPT codes so clients can submit it as a superbill.
• Only include diagnosis codes when the client asks for insurance reimbursement.
• Keep invoices secure – they contain protected health information.
• Bill monthly to reduce paperwork.

How to use this template

1. Replace the sample line items with the work you actually did. The example items show typical therapy & counseling charges and rates – adjust them to your prices.
2. Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
3. Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.

Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.