Example massage therapy invoice
Here is what a typical massage therapy invoice built with this template looks like. It bills 3 line items, from “Deep tissue massage – 90 min” to “Aromatherapy add-on”, for a subtotal of $175.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deep tissue massage – 90 min | 1 | $140.00 | $140.00 |
| Hot stone add-on | 1 | $25.00 | $25.00 |
| Aromatherapy add-on | 1 | $10.00 | $10.00 |
| Subtotal | $175.00 | ||
Suggested note for the client: Therapist license #: ___. Gratuity not included. Payment due at time of service.
What to include on a massage therapy invoice
- Client name and date of treatment
- Treatment type and duration
- Add-on services
- Therapist name and license number
- Diagnosis or referral code if submitted to insurance/HSA
- Payment method
Massage Therapy invoicing tips
- Include your license number – it is needed for HSA/FSA reimbursement.
- List treatment duration, not just the name.
- Keep gratuities separate from service charges.
- Offer packages and show the package balance.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical massage therapy charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Can massage be paid with an HSA?
Sometimes, when it treats a medical condition and a doctor's letter of medical necessity is provided. A detailed invoice helps the client claim it.
Should I charge sales tax on massage?
Most US states do not tax massage therapy, but some do. Check your state's rules.
Is this massage therapy invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.