Example rent invoice
Here is what a typical rent invoice built with this template looks like. It bills 4 line items, from “Monthly rent – Unit 2B” to “Late fee – November”, for a subtotal of $1,823.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly rent – Unit 2B (December) | 1 | $1,650.00 | $1,650.00 |
| Parking space | 1 | $75.00 | $75.00 |
| Water & trash (shared utilities) | 1 | $48.00 | $48.00 |
| Late fee – November | 1 | $50.00 | $50.00 |
| Subtotal | $1,823.00 | ||
Suggested note for the client: Property: 45 Elm Street, Unit 2B. Rent due on the 1st; late fee applies after the 5th per lease.
What to include on a rent invoice
- Property address and unit
- Rental period
- Base rent
- Utilities, parking or pet rent
- Late fees per lease terms
- Payment methods accepted
Rent invoicing tips
- Send rent invoices a week before the due date.
- Itemize utilities so tenants can compare against bills.
- Charge late fees only as allowed by your lease and local law.
- Use the receipt maker to confirm payment received.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical rent charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Do landlords need to send rent invoices?
Not always – leases set the rent. But invoices help commercial tenants and anyone who needs documentation for expenses.
How much can I charge as a late fee?
Many states cap residential late fees or require them to be reasonable. Check your state law and lease.
Is this rent invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.