Example tutoring invoice
Here is what a typical tutoring invoice built with this template looks like. It bills 3 line items, from “Math tutoring – Grade 10” to “Practice test & review”, for a subtotal of $410.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Math tutoring – Grade 10 (sessions) | 4 | $55.00 | $220.00 |
| SAT prep (sessions) | 2 | $75.00 | $150.00 |
| Practice test & review | 1 | $40.00 | $40.00 |
| Subtotal | $410.00 | ||
Suggested note for the client: Student: ___. Sessions: Nov 2, 9, 16, 23. 24-hour cancellation policy. Payment due within 7 days.
What to include on a tutoring invoice
- Student name and grade
- Subjects and session dates
- Rate per session or hour
- Materials or test fees
- Cancellation policy
- Payment method
Tutoring invoicing tips
- Bill monthly with session dates listed for parents.
- Offer prepaid packages at a small discount.
- Include a short progress note in the notes field.
- Keep a 24-hour cancellation policy.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical tutoring charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
How much do private tutors charge?
Typically $25–$100+ per hour, depending on subject, level and location. Test prep and advanced subjects command higher rates.
Should parents pay in advance?
Many tutors require monthly payment in advance or use prepaid session packs.
Is this tutoring invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.