Example courier & delivery invoice
Here is what a typical courier & delivery invoice built with this template looks like. It bills 4 line items, from “Same-day deliveries” to “Waiting time”, for a subtotal of $750.50 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Same-day deliveries (stops) | 42 | $12.00 | $504.00 |
| Rush delivery surcharge | 5 | $15.00 | $75.00 |
| Mileage | 186 | $0.75 | $139.50 |
| Waiting time (15-min units) | 4 | $8.00 | $32.00 |
| Subtotal | $750.50 | ||
Suggested note for the client: Delivery log for the period attached. Payment due within 14 days.
What to include on a courier & delivery invoice
- Billing period and delivery log
- Number of deliveries or stops
- Mileage or zone pricing
- Rush, weekend or after-hours surcharges
- Waiting time
- Client account number
Courier & Delivery invoicing tips
- Invoice weekly or bi-weekly with a delivery log attached.
- Bill waiting time in 15-minute units.
- Use zone-based pricing to simplify quotes.
- Review fuel surcharges monthly.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical courier & delivery charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
How do courier services price deliveries?
Per delivery, per mile, per zone, or per hour for dedicated routes, plus surcharges for urgency and weight.
Should I attach proof of delivery?
Yes, a delivery log or POD records speed up payment from business clients.
Is this courier & delivery invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.