Example moving company invoice
Here is what a typical moving company invoice built with this template looks like. It bills 5 line items, from “Moving crew – 3 movers” to “Valuation coverage”, for a subtotal of $1,500.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Moving crew – 3 movers (hours) | 6 | $150.00 | $900.00 |
| Truck & fuel | 1 | $180.00 | $180.00 |
| Packing materials | 1 | $145.00 | $145.00 |
| Piano handling fee | 1 | $200.00 | $200.00 |
| Valuation coverage | 1 | $75.00 | $75.00 |
| Subtotal | $1,500.00 | ||
Suggested note for the client: Move date: ___. Origin: ___ Destination: ___. Payment due upon delivery before unloading is complete.
What to include on a moving company invoice
- Move date, origin and destination addresses
- Crew size and hours (or weight and distance for long-distance)
- Truck and travel fees
- Packing services and materials
- Specialty items (piano, safe)
- Valuation or insurance coverage
Moving Company invoicing tips
- Note start and end times so hourly billing is transparent.
- Bill specialty items as flat fees.
- Offer valuation coverage as a separate line.
- Collect payment before the last items are unloaded.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical moving company charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
How do movers charge?
Local moves are typically billed hourly per crew; long-distance moves by weight and distance.
Is a moving company invoice the same as a bill of lading?
No. The bill of lading is the contract and receipt for goods; the invoice requests payment.
Is this moving company invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.