Example trucking & freight invoice
Here is what a typical trucking & freight invoice built with this template looks like. It bills 4 line items, from “Linehaul – Dallas, TX to Atlanta, GA” to “Lumper fee”, for a subtotal of $2,935.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Linehaul – Dallas, TX to Atlanta, GA | 1 | $2,300.00 | $2,300.00 |
| Fuel surcharge | 1 | $310.00 | $310.00 |
| Detention (hours) | 3 | $50.00 | $150.00 |
| Lumper fee (receipt attached) | 1 | $175.00 | $175.00 |
| Subtotal | $2,935.00 | ||
Suggested note for the client: Load #: ___. BOL #: ___. MC #: ___. Signed BOL and rate confirmation attached. Payment terms per rate confirmation.
What to include on a trucking & freight invoice
- Load number, pickup and delivery locations and dates
- Linehaul rate
- Fuel surcharge
- Accessorials (detention, layover, lumper, TONU)
- MC and DOT numbers
- Attached BOL and rate confirmation
Trucking & Freight invoicing tips
- Attach the signed BOL and rate confirmation – brokers will not pay without them.
- Bill accessorials with times and receipts.
- Include your MC number on every invoice.
- Consider factoring for faster payment on long broker terms.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical trucking & freight charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
What documents go with a trucking invoice?
The rate confirmation, signed bill of lading (proof of delivery), and receipts for lumper or other fees.
What is detention pay?
Payment for waiting time at a shipper or receiver beyond the free time (often 2 hours), billed hourly.
Is this trucking & freight invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.