Example dj & music invoice
Here is what a typical dj & music invoice built with this template looks like. It bills 5 line items, from “DJ performance – wedding reception” to “Travel fee”, for a subtotal of $900.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DJ performance – wedding reception (hours) | 5 | $150.00 | $750.00 |
| Sound system & lighting package | 1 | $350.00 | $350.00 |
| Ceremony microphone & speakers | 1 | $125.00 | $125.00 |
| Travel fee | 1 | $75.00 | $75.00 |
| Deposit received | 1 | $-400.00 | $-400.00 |
| Subtotal | $900.00 | ||
Suggested note for the client: Event date: ___. Overtime billed at $175/hour. Balance due 7 days before the event.
What to include on a dj & music invoice
- Event date, venue and start/end times
- Performance hours and rate
- Equipment packages (sound, lighting, microphones)
- Travel and setup fees
- Deposit received and balance due
- Overtime rate
DJ & Music invoicing tips
- Take a booking deposit (25–50%) to secure the date.
- Collect the balance before the event – collecting after is much harder.
- State your overtime rate on the invoice so clients can decide on the spot.
- List song requests or special equipment as extras to avoid unpaid scope creep.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical dj & music charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
When should a DJ be paid?
Most DJs require a deposit at booking and the balance 7–14 days before the event, so there is no money handling on the night.
How do I show the deposit on the invoice?
Add it as a negative line item (as in this template) or use the notes to show the amount already received.
Is this dj & music invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.