Example website maintenance invoice
Here is what a typical website maintenance invoice built with this template looks like. It bills 5 line items, from “Website care plan – monthly” to “Premium plugin license renewal”, for a subtotal of $320.50 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website care plan – monthly | 1 | $99.00 | $99.00 |
| Managed hosting – monthly | 1 | $35.00 | $35.00 |
| Plugin & core updates, backups | 1 | $0.00 | $0.00 |
| Extra development (hours) | 1.5 | $85.00 | $127.50 |
| Premium plugin license renewal | 1 | $59.00 | $59.00 |
| Subtotal | $320.50 | ||
Suggested note for the client: Covers the billing period shown. Uptime 99.98% this month. Payment by card on file; due on receipt.
What to include on a website maintenance invoice
- Plan name and billing period
- Hosting fees
- Updates, backups and security monitoring included
- Extra work beyond the plan, with hours
- Renewals for domains or plugin licenses
- Auto-billing or payment method
Website Maintenance invoicing tips
- Charge maintenance plans in advance, ideally by automatic card payment.
- Show included tasks at $0 so clients see the value they receive.
- Bill domain and license renewals before they expire.
- Offer an annual plan with a discount to reduce churn.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical website maintenance charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
What should a website maintenance plan include?
Typically software updates, backups, uptime and security monitoring, and a small block of edit time each month.
Should hosting and maintenance be separate lines?
Yes. It shows clients what they pay for infrastructure versus your time.
Is this website maintenance invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.